Friday, September 11, 2009

Syllabus for 4rth semester.

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4.1 AUTO ENGINE - I
L T P
3 - 3
RATIONALE
Engine forms the base of automobile engineering. Since the scope of automobile engines
is very wide, it has been divided in two subjects i.e. Auto Engine-I and Auto Engine-II.
Auto Engine-I mainly deals with constructional details and various systems of petrol
engine like fuel, carburetor and MPFI ignition, cooling, lubrication system and
manifolds.
DETAILED CONTENTS
1. Introduction
􀂃 Concept of internal and external combustion engine and their comparison,
classification of IC engine as per stroke, cycle of operation. Types of fuels
used, method of air charging, types of ignition, types of cooling, cylinder
arrangement, engine location. Applications of IC engines, two stroke, four
stroke of S.I. and C.I. engine
􀂃 Engine performance parameters (definitions only), BHP, IHP, FHP,
indicated thermal efficiency, mechanical efficiency, volumetric efficiency,
relative efficiency, mean effective pressure and specific fuel consumption.
(10 hrs)
2. Construction Details
􀂃 Specifications, functions, working and materials of components – cylinder
block, cylinder head, cylinder liner, piston, piston rings and wrist pin,
connecting rod, crank-shaft, cam shaft, bearings, valves and valve
actuating mechanism, fly wheel and dampers.
􀂃 Nomenclature of cylinder bore, piston area, stroke, dead centres (top and
bottom), swept volume, clearance volume, compression ratio
(8 hrs)
3. Fuel Supply System
Fuel supply circuits in petrol engine, function of various components in the
circuit, gravity, vacuum and pump feed systems, AC mechanical and electrical
fuel feed pump, fuel filters, fuel gauges – balanced coil and bi-metallic type.
(6 hrs)
77
4. Carburation
􀂃 Theory of carburation, air fuel ratio required under various conditions of
operation of engine. Important circuits in carburetors – starting, idling, low
speed accelerating, economy and full power circuits. Automatic chokes,
description of solax and amal carburetors.
􀂃 MPFI – Description and working of multipoint fuel injection. Advantages
and disadvantages of M.P.F.I
(8 hrs)
5. Ignition System
Phenomenon of carburation in petrol engine, type of spark ignition system,
battery/coil and magneto ignition system. Distributor: its function, layout and
drive. Automatic spark advance methods. C.B. point gap, spark plug gap
adjustment. Ignition timing. Electronic ignition system.
(4 hrs)
6. Cooling System
Necessity of cooling, types, direct and indirect, air cooling fins, blowers
application, indirect or coolant cooling, pump circulation system, water jacket,
water pump fan and its drive. Radiator and its types. Thermostat for
temperature control, temperature gauges, pressurized cap, anti-freeze
solutions, scale and corrosion.
(4 hrs)
7. Lubrication Systems
Various lubrication systems – splash, pressure and combined splash of
pressure lubrication, oil pumps, oil lines, filters, coolers, crank case
ventilation. Requirements of engine lubrication oils, their specifications, oil
consumption and additives for lubricants.
(4 hrs)
8. Air Supply/Intake and Exhaust system
Inlet and exhaust manifold, consideration for good manifold design, materials.
Various types of air cleaners – dry and wet, centrifugal. Exhaust silencers,
different types, valve timing diagrams
(4 hrs)
78
LIST OF PRACTICALS
1. Servicing of lubrication system – flushing crankcase, cleaning and replacing oil,
filter elements.
2. Servicing of fuel system – petrol feed system, cleaning, flushing fuel tank,
changing of fuel filters.
3. Servicing of feed pump, mechanical, electrical pump and testing.
4. Servicing of air cleaning.
5. Servicing of carburetor, cleaning and adjustment.
6. Setting of fuel injection pump timing of a diesel engine.
7. Overhauling of fuel injector and pump.
8. Servicing of valves and vale mechanism – replacement of valve, valve seats and
valve seats, checking and replacement of defective springs, facing of valves,
tappet and rocker arm, adjusting valve tappets.
9. Dismantling and assembling water pumps. Back – flushing of cooling
system/radiator.
10. Engine tune up
LIST OF BOOKS
1. Automobile Engineering by Dr. Kirpal Singh, Standard Publications.
2. Automobile Engineering by RB Gupta.
3. Automobile Engineering by Chitkara.
79
4.2 MATERIALS AND METALLURGY
L T P
3 - 2
RATIONALE
Materials play an important role in the construction and manufacturing of
equipment/tools. Right selection of materials add to the economy, working and life of
machinery. A diploma holder must be conversant with the properties, uses, availability
and costs of materials used for construction/fabrication to enable him to perform his
functions confidently. The subject of Materials and Metallurgy has been designed to
cover the above aspects.
DETAILED CONTENTS
1. Importance of Materials
􀂃 Classification: Metals and non-metals, Ferrous and non-ferrous metals
and their alloys
􀂃 Names of common metals, their alloys and non-metals used in
Industry
􀂃 Properties of metals and alloys
􀂃 Physical properties - Appearance, luster, colour, density and melting
point
􀂃 Mechanical Properties: Strength, stiffness, elasticity, plasticity,
toughness, ductility, malleability, brittleness, hardness, fatigue and
creep.
􀂃 Thermal and electrical conductivity
􀂃 Corrosion, causes, effects and prevention.
(4 hrs)
2. Metallurgical Considerations
Solidification of metals form liquid to solid state of pure metals, cooling
curves of pure metals, dendritic solidification, crystal formation, types of
crystal structure. Phase diagram of:
(i) Solid-state solubility.
(ii) Partial solubility.
(iii) Nil solubility i.e. eutectic solution (Binary only). Effects of all
alloying elements on engineering materials. Effect of grain size
on mechanical properties.
(6 hrs)
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3. Ferrous Metals and Alloys
􀂃 Flow diagram for the production of ferrous metals from their ores,
constituents of iron, iron carbon diagram.
􀂃 Classification, composition and uses of cast iron and plain carbon
steels. IS, BS and SAE Grades
􀂃 Effect of alloying elements such as Aluminium, chromium, Nickel,
Cobalt, Manganese, Molybdenum, tungsten, Vanadium, Silicon,
Sulphur and Phosphorous on steels.
􀂃 Composition, properties, grades and uses of special steels such as High
speed steel, Stainless steels, Silicon steels, Heat resistant steels, Spring
steel.
􀂃 Heat Treatment: Iron-carbon diagram, objectives and practical aspects
of heat treatment. Brief description and uses with examples of
principal heat treatment processes, Annealing, Normalizing,
Tempering, Hardening, Carburising, Nitriding and Cyaniding and
applications. Examples in heat-treating engineering components time,
temperature transformation curve.
(12 hrs)
4. Non-ferrous Metals and Alloys
􀂃 Copper: Properties and uses
􀂃 Composition, properties and uses of copper alloys.
􀂃 Brasses: Cartridge brass, Nickel silver.
􀂃 Bronzes: Phosphor bronze, Al-bronze, Mn-bronze, and Gun metal.
􀂃 Properties and uses of Aluminium.
􀂃 Composition, properties and uses of Al-alloys e.g., Duralumin, Yellow
metal, Magnalium and Hindalium
􀂃 Properties and uses of alloys of lead, tin and magnesium.
􀂃 Bearing Metals: Requisite qualities. Composition, properties and uses
of white metal bearing, copper based bearing metals. Aluminium
based bearing metals. Use of nylon/PTFE for bushes/bearings, bimetallic
and tri-metallic bushes
(12 hrs)
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5. Identification and Examination of Metals and Alloys
Identification tests - Appearance, sound, filing, weight, magnetic, spark,
bend and microstructure. Different types of etchants for preparation of
surface structure.
(1 hrs)
6. Other Important Materials
􀂃 Plastics: Definition, classification of plastics, fibre glass, reinforced
plastics. Major applications of various plastics and their uses and
grades.
􀂃 Composite materials.
􀂃 Heat insulating materials: Properties and uses of asbestos, glass wool,
thermocole, cork, mica.
􀂃 Electrical insulating materials. Properties and uses of china clay,
leather, bakelite, ebonite, glass wool, rubber, felt.
􀂃 Sound insulating materials: Cork, fibre boards.
􀂃 Fabrication materials: Wood, plywood, rubber – natural and synthetic,
Glass – plate glass, toughened glass, safety glass.
􀂃 Refractory materials: General characteristics and uses of dolomite,
ceramics.
􀂃 Protective coating materials: Paints, primers, varnishes, enamels,
putti, electroplating materials, rubasil, teflon coating.
􀂃 Sealant and adhesives – Application and availability of sealant and
adhesives for industrial user.
(10 hrs)
7. Selection, specifications and commercial availability of materials
􀂃 Practical considerations for selection of material for different purposes
􀂃 ISO/Bureau of Indian standard specifications for metals, non-metals,
various components and materials.
(3 hrs)
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LIST OF PRACTICALS
1. Classification of about 25 specimen of materials/parts in material lab, identify and
indicate the type of materials with respect to their properties
2. Study of metallurgical microscope.
3. To prepare microscopic structure for examination and to examine the micro
structure of specimens of various metals and alloys.
4. Study of heat treatment furnaces.
5. To study the effects of heat treatments processes on the following materials:
(i) Low carbon steel
(ii) Mild steel
(iii) High Carbon Steel
RECOMMENDED BOOKS
1. Material Science by GBS Narang, Khanna Publishers, New Delhi.
2. Material Science and Metallurgy by RB Choudary, Khanna Publishers, New
Delhi.
3. Material Science by RK Rajput; SK Kataria and Sons, Delhi.
4. Materials and Matallurgy by D.S. Nutt. SK Kataria and Sons, Delhi.
83
4.3 CHASSIS, BODY AND TRANSMISSION - I
L T P
3 - 3
RATIONALE
Chassis, body and transmission forms the core of automobile engineering. The subject
focuses at imparting knowledge and skills regarding chassis and body, viz. clutch system,
transmission system, drive system, steering mechanism, braking system, wheels and
tyres.
DETAILED CONTENTS
1. Chassis and Body
Classification of vehicles, layout of conventional type of chassis, function and
arrangement of major assemblies. Alternating arrangement used such as engine
position, drive types, their merits and demerits. Constructional details of car
body. Materials used for chassis frames, body components, interior body
dressing components, body upholstery, body streamlining, protective coatings
and body air-conditioning, types of frame and body, cross members, brackets,
materials for frame.
(6 hrs)
2. Clutch
Necessity, function and requirements of clutch, types of clutch - single plate,
multiplate clutch, wet and dry clutch, clutch plate and lining material
(5 hrs)
3. Transmission
Necessity, function, types and working of transmission – sliding, constant
mesh, synchromesh
(6 hrs)
4. Driveline
Propeller shaft - function, construction details. Universal joints - functions and
types. Constant velocity joints. Types of final drive – hotchkiss drive, torque
tube drive. Differential – principle, functions and its working, rear axles – semi
floating, fully floating, three quarter floating. Common faults and remedies
(8 hrs)
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5. Steering
Types of front axles and their constructional details. Steering mechanism,
function Ackerman’s Principle of steering , working and constructional details
of steering gear, steering linkages, front and geometry-castor, camber, steering
axis inclination, toe in and toe out. Cornering force, cornering power and selfrighting
torque, over steering and under steering.
(8 hrs)
6. Braking System
Purpose of brakes, layout of hydraulic and mechanical braking system,
components. Principle of hydraulic brakes, braking action, master cylinder,
wheel cylinder, leading and trailing shoes, self adjusting and self releasing
action, its dissipation, antilock and antiskid devices, pedal travel, brake
enclosures, heat generation, its dissipation, and operating temperature, brake
drum and their material, lining materials, lining thickness and lining area, brake
shoes, shoe clearance, split brakes, hand brakes, brake fluids, disc brakes, brake
adjusters
(8 hrs)
7. Wheel and Tyres
Wheels – types, constructional details, specifications. Tyres - classification and
purpose. Types, construction of pneumatic tyres, details of carcass of various
types, comparison of cross-ply and radial-ply tyres, causes of excessive tyre
wear, effects of different conditions of vehicle stability. Tyre care and
maintenance, tubes and their types. Static and dynamic balance, retreading of
tyres, tubeless tyres.
(7 hrs)
LIST OF PRACTICALS
1. Identify and service single and multiplate clutch.
2. Servicing of steering system – steering gear boxes, correction and adjustment of free
play.
3. Servicing/overhauling of brakes – mechanical, hydraulic, brake adjustment and
bleeding.
4. Checking and adjustment of Camber, Caster, toe-in, toe-out, king pin inclination.
5. Removing dents and minor repair, body trimming and painting.
6. Wheel balancing – static and dynamic.
7. Practice in brake shoe riveting, de-riveting, aligning the shoes and adjustment of
brakes.
8. Servicing/overhauling of gear box.
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RECOMMENDED BOOKS
1. Automobile Engineering, Vol. I by Dr. Kirpal Singh, Standard Publishers
2. Automotive Chassis and Body by PL Kohli
3. Automobile Engineering by GBS Narang, Khanna Publishers, Delhi
4. Automobile Engineering by CP Nakra
86
4.4 MANUFACTURING TECHNOLOGY - II
L T P
3 - 4
RATIONALE
Knowledge in various machining operations viz. drilling, boring, milling, planning and
grindin processes, finishing operations, gear production, CNC machining, bending
forming and welding processes is very essential for the diploma holders. Hence this
subject.
DETAILED CONTENTS
1. Drilling and Boring
Introduction, Types of drills, types of drilling machines i.e. portable, bench
type, piller and radial, drilling speeds and feeds, drill chucks and other
accessories (jigs etc.) used in drilling machines, reaming, introduction to
boring, types of boring machines – horizontal and vertical, specifications,
boring bar and boring heads
(8 hrs)
2. Machining Processes
􀂃 Milling – Types of milling machines and their operations, speeds and
feeds, indexing (simple and compound), types of milling cutters
􀂃 Planing machines and their operation
􀂃 Grinding – cylindrical, centreless and surface grinding machines, types
of grinding wheels, specifications, grades and their selection, balancing
of grinding wheels and their storage
(12 hrs)
3. Finishing Operations
Lapping, honing, superfinishing operations and their applications, types of
abrasives used and their selection
(4 hrs)
4. Gear Production
Gear cutting and gear shaving machines, gear cutters and coolants
(4 hrs)
5. CNC Machines
Introduction to CNC control systems, advantages, productivity, accuracy
and cost
(4 hrs)
87
6. Bending and Forming
Description of press brakes, bending dies, forming machines
(4 hrs)
7. Welding
􀂃 Introduction, types of welding (gauge welding, arc welding, resistance
welding), butt welding, flash, projection, seam and spot welding.
Selection of electrodes, filter metals, types of welding defects and their
remedies, soldering and brazing – processes and applications
􀂃 Special welding processes for stainless steel and aluminium
(10 hrs)
8. Types of Coolants and Lubricants for various machining processes
(2 hrs)
LIST OF PRACTICALS
1. Introduction to drilling and boring machines, an exercise of simple drilling
and boring operation, selection of speeds and feeds, use of jigs and fixtures
and coolant.
2. Simple exercises on shaper
3. Practice on horizontal and vertical milling machines, work holding devices
and types of milling cutters
4. Practice on cylindrical and centreless grinding machine, selection, dressing
and storage of grinding machines. Use of lubricants
5. Practice on honing machines with selection of honing sticks, honing and
finish pattern in the bore. Bore geometry measurement
6. Observe working of CNC machines including setting of cutting parameters
and dimensions and loading of tools, repeatability of operation and
adjustment for wear allowances
7. Visit to industry (sheet metal shoos) to observe bending and forming
operation and use of dies
8. Use of appropriate coolant and lubricants for all machining operation in the
workshop and during Industrial visits.
RECOMMENDED BOOKS
1. Workshop Technology by BS Raghuwanshi, Dhanpat Rai & Sons, Delhi.
2. Workshop Technology Vol. – I, II & III by Chapman, Standard Publishers
Distributors, New Delhi.
3. Workshop Practice by RK Singhal, SK Kataria & Sons, New Delhi.
4. Production Technology by HMT, Tata McGraw Hill, New Delhi.
5. Elements of Workshop Technology by SK Chaudhary & Hazra, Asia Publishing
House.
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4.5 AUTO ENGINEERING DRAWING - II
L T P
- - 6
RATIONALE
An automobile engineering diploma holder, irrespective of his field of operation in an
industry or transport undertaking, is expected to possess a thorough understanding of
engineering drawing, which includes clear spatial visualization of the subject and the
proficiency in reading and interpreting a wide variety of production drawings and
maintenance drawings. Besides this, he/she is also expected to have a certain degree of
drafting skills depending upon his job functions to perform his day-to-day activities e.g.
communicating and discussing the ideas with his superiors and passing on instructions to
his subordinates in an unambiguous way. Hence this subject. The teachers are
recommended to give more emphasis to the students by showing them automobile
components.
Note:
􀂃 All assembly drawings to be made to scale except wherever mentioned otherwise
specifically
􀂃 Candidates may be asked to show specific sections of the component/assembly
􀂃 50% of the drawings shall also be made by AutoCAD for which no question shall be
set in the written paper
􀂃 AutoCAD component shall be included in the practical/viva voce examination
DETAILED CONTENTS
1. Engine Components
􀂃 AC fuel feed pumps (assembly)
􀂃 Fuel injection pump (jerk type) (assembly)
􀂃 Fuel injector (assembly
􀂃 Overhead and side valve mechanism (free hand)
􀂃 Water cooling system (free hand)
(24 hrs)
2. Chassis Components
􀂃 Leaf spring suspension (assembly)
􀂃 Shock absorber (assembly)
􀂃 Internal expanding shoe brake (assembly)
􀂃 Master cylinder (assembly)
􀂃 Wheel cylinder (assembly)
􀂃 Independent suspension system (free hand)
􀂃 Brake drum (assembly)
􀂃 Air assisted hydraulic brake system (free hand)
(33 hrs)
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3. Auto Electrical Circuits (free hand sketches)
􀂃 Electrical circuit of battery and magneto ignition system
􀂃 Automobile gauges and meters circuit diagram
􀂃 Automobile lighting and signaling circuits
􀂃 Complete wiring diagram of a car
(12 hrs)
4. Transmission
􀂃 Single plate clutch (assembly)
􀂃 Gear box (free hand sketch)
􀂃 Rear axle (fully floating) (free hand)
(18 hrs)
5. Garage
􀂃 Free hand sketch of a bus
􀂃 Free hand layout of a garage having a fleet of 100 vehicles
(9 hrs)
Note: 50% of drawings to be made using AutoCAD
RECOMMENDED BOOKS
1. Automobile Engineering Drawings by RB Gupta.
2. Machine drawings by PS Gill.
3. Machine Drawings by Laxmi Narayan and Mathur.
90
4.6 COMPUTER APPLICATIONS IN MECHANICAL ENGINEERING
L T P
- - 4
RATIONALE
Today age is computer age. Most of our daily activities are being influenced by the use
of computers. While in areas like science and technology, improvements cannot be
achieved without computers. It has become necessary for each and everyone of us to
have a basic knowledge of application of computers. PowerPoint is a feature packed
presentation programme whereas access is database management systems. Programming
is backbone for preparing various technological projects, which can be achieved by C++
language – most versatile one in today’s scenario. This subject is being offered to
acquaint the students about MS PowerPoint, MS Access and Programming using C++
language.
DETAILED CONTENT
1. Computer Application Overview
(3 hrs)
􀂃 Commercial and business data processing applications
􀂃 Engineering computation
2. MS PowerPoint
(15 hrs)
2.1 Introduction
􀂃 Elements of power point package- templates, wizards, views, color schemes
􀂃 Starting PowerPoint
􀂃 Exploring PowerPoint menus
􀂃 Starting a new slide
􀂃 Adding title, text and art
􀂃 Moving text area and resizing text box
􀂃 Starting a slide show
􀂃 Saving a presentation
􀂃 Printing slides
􀂃 Inserting and deleting slides
􀂃 Closing a presentation
􀂃 Exercise for making a presentation and slide show
2.2 Views
􀂃 PowerPoint views – slide view, outline view, slide sorter view, notes view, slide
show view, slide setup
􀂃 Zoom in, zoom out
􀂃 Exercises on various views of presentation
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2.3 Formatting and Enhancing text
􀂃 Formatting
􀂃 Changing format with a new layout
􀂃 Alignment of text and text spacing
􀂃 Enhancing text formatting – use of bullets, changing text font and size
􀂃 Selecting text style and color
􀂃 Applying design template
􀂃 Closing and applying the transition
􀂃 Spell checking
􀂃 To set header and footer
􀂃 Exercise on formatting text and applying design template.
2.4 Slide with graphs
􀂃 Creating a graph
􀂃 Adding graphic objects
􀂃 Adding clipart pictures
􀂃 Adding movies and sounds
􀂃 Adding multimedia to presentation
􀂃 Inserting excel worksheet or word table
􀂃 Exercise on inserting graphs, tables, movies and clipart.
3 MS - Access
(16 hrs)
3.1 Introduction to Microsoft access
􀂃 Components of access
3.2 Table creating
􀂃 Starting access, creating tables, tool bars and views of tables
􀂃 Editing the design and contents of the table
􀂃 Creating relationship between tables
􀂃 Adding OLE objects to a table
􀂃 Use of import and export facility
􀂃 Exercise on table creating
3.3 Query Handling
􀂃 Creating a new query, use of criteria, expressions and operation
􀂃 Editing a query, print a query
􀂃 Exercise on creating and editing query
3.4 Form designing
􀂃 Introduction, creating a form, modify a form design, designing a form using
design view.
􀂃 Sub – forms, printing the forms, exercise on form designing.
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3.5 Report designing
􀂃 Creating a report, managing the different controls of the records, saving and
printing the report, use of graphs in reports
􀂃 Exercise on report designing
4 Programming fundamentals
(6 hrs)
􀂃 Algorithm, pseudo language, flow charts: advantages and disadvantages
􀂃 Decision table – type, advantages and disadvantages
􀂃 Structured programming: structuring the control flow, modular programming
􀂃 Exercise on making algorithm and flow charts.
5 C++ programming
(24 hrs)
5.1 Fundamentals
􀂃 Introduction, oop, character set, C++ tokens, keywords, identifiers, constants,
basic data type, declaration of variables, defining symbolic constants, assignment
statement, comments in a programme, structure of C++ programme, output using
COUT, output using CIN, manipulators.
5.2 Operators and Expressions
􀂃 Arithmetic operators, relational operators, logical operators, shorthand assignment
operator, increment and decrement operators, conditional operators, bit wise
operators, precedence in C++ operators, casting of data, standard mathematical
functions.
5.3 Control structures
􀂃 IF statements, IF---ELSE statements, nested IF statements, switch statements, Go
To statements, repetitive structures, while statements, do statement, for loop,
break statement, continue statement, nested loops.
5.4 Programs
􀂃 Write a program to check if a number is even or odd.
􀂃 Write a program to find the smallest of 3 numbers.
􀂃 Write a program to find largest of 4 numbers
􀂃 Write a program to find the roots of quadratic equation.
􀂃 Write a program to find the sum of the first N natural numbers using a for - do
loops.
􀂃 Write a program that reads in N numbers and finds the smallest number among
them.
􀂃 Write a program to find the sum of squares of the digits of a number.
6. Demonstration of CNC machine
RECOMMENDED BOOKS
1. MS Office 2000 for everyone by Sanjay Saxena; Vikas Publishing House Pvt. Ltd.
2. MS Office 2000 by Steve Hill; BPB Publications.
3. Programming in C++ by B. Subharamanayam.
4. Programming in C by Abdul Khader; Ajanata Publications
93
INDUSTRIAL TRAINING
Industrial Training aims at exposing the students to field practices, size and scale of
operations and work culture at practical sites. For this purpose, students at the end of
fourth semester, are required to be sent for a period of 4 weeks at different work sites.
Each student is supposed to study the material and technology used at site and prepares a
detailed project report of the observation of processes seen by him/her. These students
should be supervised and guided by respective subject teachers. Each teacher may guide a
group of four to five students.
The teacher along with field supervisors will conduct performance assessment of
students. The components of evaluation will include the following.
- Punctuality and regularity 15%
- Initiative in learning new things 15%
- Relationship with workers 15%
- Industrial training report 55%

Introduction of Student Charter

.
From
The Director,
Technical Education Haryana,
Panchkula.
To
The Director-Principal,
All UG/PG/Diploma Technical Institutions,
(As per list attached)
Memo No. /SFC,
Dated Panchkula the
Subject:- Introduction of Student Charter.
Please refer to the subject noted above.
I have been directed to convey the decision of State Fee Committee vide which the Student Charter ,as per details enclosed, has to be followed in all the Technical Institutions in the State. The provisions of the Charter can, to some extent, be suitably modified depending on the locale, tenets and specific demands of the institution. But the scope must be clearly demarcated and there should be complete transparency in the relationship between students, faculty and management of the institution. The Charter must become an integral part of the academic administration and therefore incorporated in the Rules and Bylaws of the Senate or any other Governing Body of the University, Institute or College.
The same may also be hosted on Institutional website and compliance be intimated to the Department.
Deputy Director (SFC),
DA/As above for Director Technical Education,
Haryana, Panchkula
Students’ Charter for Technical Institutions in the State of Haryana
The document aims to set out, as clearly as possible, what standards of service can be expected by students and what university / institute /college (referred to here-in after as UIC ) can expect of students in return.
It addresses the following issues:
• Admissions and registration
• Teaching, learning and academic guidance
• Tutorial support
• Students’ academic representation & evaluation
• Academic services
• Health, safety & security
• Personal development
• Discipline
• Complaints, appeals and grievance procedures
• Student Services
Broad details of the above mentioned issues are as under:-
A. Admission & Registration
UIC will follow and administer a fair and efficient admission procedure.
UIC should clearly inform prospective students about admission procedures in detail along with
1. Programs of study,
2. Entry requirements,
3. All types of services and facilities along with fees and charges in clear and unambiguous terms and as up-to-date as possible.
4. Affirm that all applications would be handled fairly, promptly and efficiently and in accordance with guidelines of the regulatory bodies such as state government, UGC, AICTE, MCI, affiliating university.
5. Instructions on registration and other essential information on services and facilities.
6. Student induction or orientation program which introduces them to UIC and their program of study.
Students on their part are expected to read carefully any information provided and follow the relevant instructions.
B. Teaching, Learning and Academic Guidance –
UIC will commit to provide in all its faculties, an effective learning and teaching environment, guidance, and supervision, through a variety of study methods, supported by a wide range of learning resources. Students, on their part, should take responsibility for their own learning and pursue their academic program with a positive commitment.
2
1. Every department should provide for students, prior to registration, clear information about their program of study, content and availability of courses or modules, methods and timing of assessment.
2. Any changes in the structure or content of programs of study and related courses or modules, should be communicated to the students in advance at the earliest possible opportunity.
3. UIC should ensure that teaching takes place in suitable and adequately equipped rooms or laboratories according to the announced academic calendar and lectures and laboratory sessions are held at scheduled times.
4. Teaching departments will provide help and advice about the learning resources available, such as libraries, with access to online library catalogues and networked information sources.
5. UIC will provide computer clusters, together with a range of software suitable to support and enhance student’s learning experience.
Students on their part should:
1. Read and note the information and guidance provided for them throughout the duration of the program of study and act on it accordingly.
2. Comply with any UIC regulations relating to their program of study including attendance, examinations and use of learning facilities. Examination means a process of assessment, whether by written examination paper, viva voce, written or practical assignments, continuous assessment of course works, or other means, which enables the examiner to return a mark or grade.
3. Meet regularly with their tutors or supervisors.
4. Notify their tutors or supervisors, or appropriate departmental representative, at the earliest opportunity, if there are extenuating circumstances that prevent them from satisfying any of the above requirements.
C. Tutorial Support
UIC recognizes the importance of monitoring student progress and therefore, will provide a high standard of advice, support and academic guidance.
1. All students will be assigned a named personal tutor by their academic departments at the beginning of their program of study.
2. Academic departments will make arrangements for students to meet their personal tutors at the beginning of their program of study (within the first two weeks) and at least once during every semester thereafter. Students will also be able to contact their personal tutor at other times, if and when the need for consultation arises.
3. The role of the personal tutor will be to provide personal support and academic guidance and act as liaison or intermediary in the student –faculty and academic administration.
4. Where a student asks that information given to the personal tutor be treated as confidential, this should be respected in all but exceptional circumstances.
5. Departments will regularly evaluate the effectiveness of their tutorial system through personal discussions or student evaluation questionnaires.
3
Students will be obliged to do the following:
1. Attend all meetings arranged with their personal tutor as far as possible.
2. Inform their personal tutor promptly of any difficulties that they are experiencing that might have a bearing on their studies.
3. Act responsibly on the advice offered to them by their personal tutors.
D. Student Academic Representation and Evaluation
UIC will seek and respond to student views on their educational experience.
1. All departments will have faculty-student committee on which students will be represented and which will meet regularly or as frequently as necessary to discharge their business effectively.
2. The mechanism of student representation on the committee may be evolved by mutual discussion and understanding. Once decided, it will be laid down clearly and publicized by the departments to all eligible students.
3. All taught programs will be evaluated by students each semester or each year according to the procedure evolved by the faculty-student committee. The relevant evaluations will be made by the Head of the Department for intended correctional action in the spirit of improving standards of pedagogic skills.
Students will:
1. Support the effort of faculty-student committee through active participation.
2. Respond honestly and constructively to evaluation questionnaires and other requests from Departments for their views on the program of study and other aspects of educational experience.
E. Academic Services
UIC will strive to provide a high standard of academic services to all students.
1. All students will have access to comprehensive library services, computing facilities and appropriate support. The working hours of these services and facilities will enable students to meet the requirements of their program of study or research.
2. All students in need of English language support and communication skills will have access to such services which will be provided by UIC.
3. The status and demand for academic services will be monitored and service users feed -back obtained for improvement possibilities.
Students will:
1. Use academic services responsibly by following all the regulation intended for their use, with due consideration to the needs and rights of other users
2. Provide feedback for their betterment, when requested to do so.
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F. Student Services
UIC will provide quality services for students.
1. UIC will have a “one-stop information enquiry service” which may be designated as Student Services Information Desk (SSID) which will provide student ID cards, leaflets, prospectuses and other useful publications.
2. Accommodation /Hostel Services will provide information to students on the availability, cost and standards of UIC owned and managed, and private accommodation.
3. UIC Health Service will provide general medical services, which will be available to all registered students. Details of these services along with any other public or private medical facilities in the neighborhood townships or cities will be contained in the information bulletin or prospectus provided to every student.
4. The Counseling Service will provide a professional and confidential counseling service to all students and will help staff / faculty involved in the welfare of students including personal tutors and hostel wardens.
5. The Careers Service will provide a full range of vocational guidance, job opportunities and other information needed to facilitate entry into the world of work or further study.
6. UIC will promote an awareness and understanding of and will respond effectively and appropriately to additional support needs of physically handicapped or disabled students.
7. Services Departments will monitor the services they provide to users and will obtain feedback on their effectiveness by means of an annual survey.
Students will:
1. Read and note the information provided to them by UIC on Student Services and make use of them when needed or advised to do so by their personal tutors.
2. Keep any appointments with UIC support service staff wherever possible.
3. Provide needed and timely information to support services when requested to do so.
G. Health, Safety and Security
1. All students will comply with the UIC’s Health and Safety Code of Practice, which provides general guidelines and framework for safe working environment in UIC premises/campus..
2. UIC will assign a high priority to student safety and security. Necessary additional measures will be undertaken in this regard if the existing campus design, lighting and landscape are inadequate in this respect. The range of safety and security services available to students will be widely publicized
H. Personal Development
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Students will be able to participate in a range of sporting, cultural, personal development and other extra-curricular activities:
UIC will provide students with the opportunity to participate in a wide range of sporting, cultural, personal development and other extra-curricular activities. For this purpose, it will provide and maintain good facilities and resources.
I. Complaints, Appeals and Grievance Procedures
1. UIC recognizes that there will be occasions when students feel that their legitimate expectations are not being recognized or met and that there is need to address these circumstances. For this purpose, each UIC will have clearly stated appeal, complaints and grievance redress procedure. This procedure may consist of two stages: first is an informal stage that encourages the students to seek redress of their complaints as close to the origin of the complaint as possible; the second, a formal stage, provides a mechanism for enquiry, investigation and resolution of complaints. Students can expect UIC to deal with a complaint fairly, confidentially, without any fear of recrimination and in a timely manner.
2. UIC expects its students to behave in a seemly and orderly manner both on and off campus. Its disciplinary procedures will be fair, clear, well publicized and will follow the principles of natural justice.
Students will:
1. Take note of this procedure and honour it.
2. Refrain from making complaints of trivial or frivolous nature.
J. Discipline
Students will:
1. Obey the law of the land.
2. Observe the provisions of UIC regulations
3. Be sensitive to needs of others and uphold the good reputation of their UIC.
.
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THE YMCA INSTITUTE OF ENGINEERING FARIDABAD (STATE GOVT. MANAGED INSTITUTE)

THE YMCA INSTITUTE OF ENGINEERING FARIDABAD
(STATE GOVT. MANAGED INSTITUTE)
Sub: Availability of various types of freeships/scholarships in the Institute
for B.Tech.,M.Tech. and Ph.D. students from the session 2007-08 onwards :
It is for information of the candidates, aspiring for admission in the 1st year in this Institute for the session 2007-08 that following freeship/scholarships are available for B.Tech./M.Tech./Ph.D students from the session 2007-08 :
A) For B.Tech.Students
i) Ten Full (100%) Freeship/Scholarships for students admitted in the Institute
In 1st Semester and who may be having AIEEE Rank from 1 to 10000.
ii) Twenty Half (50%) freeship/scholarships for students admitted in the
Institute in 1st Semester and who may be having AIEEE Rank from
1 to 15000 after adjusting the students who are eligible for full freeships.
iii) Fourty Quarter (25%) Freeship/Scholarship for students admitted in the
Institute in 1st Semester and who may be having AIEEE Rank from 1 to 20000
after adjusting those students covered under (i) & (ii) as above..
iv) Three Full(100%) Freeships/Scholarships to be given to those Girls students
who are the only child of their parents.
v) Ten Half(50%) Freeships/Scholarships exclusively reserved for Girls students
having AIEEE Rank from 1 to 20000 and not covered under A,B & C above.
The above scholarships are subject to approval of the Board of Governors of this Institute and further subject to the following conditions :
a) The freeship will be admissible to only those students whose parents income is not more than 3.0 lacs per annum.
b) In the second semester the freeship/scholarship would be continued in respect of those
students who are granted freeship in the first semester if they get 70% marks in the
previous semester and his scholarship would continue in subsequent semesters, provided
he/she gets cumulative 70% marks in previous semesters.
c) In case a students fails to secure 70% cumulative marks in previous semester, his
Scholarship would be discontinued and in case he improves in the subsequent
Semesters, his scholarship would be restored.
d) Such students, who are granted scholarships must have atleast 85% attendance.
e) The conduct of such students, who are granted freeships/scholarships should be
good and they should not indulge themselves in any in disciplinary activities. In
case, any student is found indulging in any in disciplinary activities in the Institute
or hostel his/her freeship/scholarship would be discontinued.
f) A student would be eligible for freeship/scholarship only, if he/she is not getting
any other scholarship or financial help from any quarter.
B) BE/B.Tech./B.Arch.Courses(Sir M.Vishvervariya Scholarship)
The Haryana State Counselling Society has approved grant of scholarships upto Rs.40,000/- per student per year or actual tuition fee whichever is less for toppers of each branch in each Govt.Aided Institute. The grant of this scholarship is subject to the conditions as laid down in Office Order No.84 dated 2-7-2007 issued by Haryana State Counselling Society,Technical Education Deptt.
C) Grant of Merit-cum-Means Scholarship for B.Tech./MCA Students of this Institute from the session 2007-08 :
15% students of B.Tech. and MCA Course of total sanctioned admission capacity or actual intake whichever is less are eligible to receive merit-cum-Means Scholarship of Rs.750/- p.m. from the session 2007-08 subject to the condition as provided under the scheme of Merit-cum-Means scholarship approved by the State Govt.
D) Availability of Teaching Assistanceship of Rs.5000/-p.m. for M.Tech.students
admitted without Gate Score :
The institute is running 3 M.Tech.Courses with 18 seats in each course i.e. (i) M.Tech.in Mechanical Engg.(with specialization in Manufacturing Technology and Automation), (ii) M.Tech. in Computer Engg. and (iii) M.Tech. in Electrical Engg.(with specialization in Power System and Drives). Candidates admitted with Gate Scores are granted scholarship of Rs.5000/- p.m. by AICTE subject to availability of funds. However in order to promote the policy of “Earn while you Learn” the Institute has also introduced 08 teaching assistanceship of Rs.5000/-p.m. in each of the above course on merit subject to the condition that the concerned M.Tech.student is willing to take teaching or other allied work of 6 to 8 hours per week.
In addition to above the Haryana State Counselling Society,Technical Education Deptt. vide Office Order No.84 dated 2-7-2007 has sanctioned 60 Arya Bhatta Research Scholarships for M.Tech.courses in the State of Haryana subject to the conditions as given in the above office order. However, the exact number of above scholarships to this Institute would be allotted by the Haryana State Counselling Society.
E) Availability of Scholarship for pursuing Ph.D Programme in Computer,Mechanical and Electrical/Electronics Engg.:
Two Scholarships of Rs.18000/-p.m. each for pursuing Ph.D in Computer,Mechanical and Electrical/Electronics Engg. are also available with a provision of maintenance grant of Rs.10000/- per student per year to meet misc. expenditure on conduct of research activities. In addition to above, Haryana State Counselling Society, Panchkula,Technical Education Deptt. has sanctioned four Sir C.V.Ramman Research Scholarship each upto Rs.18000/-p.m. per candidate plus Rs.5000/- from contingency per student per month for pursuing Ph.D. Programme.
F) Reimbursement of Tuition Fee and other Expenditure for SC/ST/BC students
as per norms laid-down by the State Govt. :
The District Welfare Office,Haryana Govt. arranges reimbursement of tuition fee and other expenses in respect of SC/ST/BC students as per norms approved by the State Govt. Book Bank Facility for SC/ST students are also available in the Institute Library. Further, the State Govt. has also approved in principle that Laptop facility be provided to SC/ST students.
In addition to above, some scholarships for B.Tech. students sponsored by Charitable Trusts/Industries are also available such as Bharti Group of Industries Scholarship, Kalpana Chawla Memorial Scholarship, Charanji Lal Maya Devi Cheritable Trust Scholarship, Association of Welding Products Manufacturers Scholarship etc.
However, it is made clear that no student can claim scholarship as a matter of right and the decision of Competent Authority regarding grant of any type of scholarship is final.
DIRECTOR/PRINCIPAL

Rules for the grant of Merit Scholarship for the students of Diploma courses for Polytechnics level in Haryana State

PART-I
General
The Haryana Govt. have formulated a scholarship scheme for the award of Merit Scholarships to deserving students studying in Govt. Polytechnics and Govt. Aided Polytechnic in Haryana.
2 15% of the students of the total sanctioned admission capacity or actual intake, whichever is less, of the Govt./Govt. Aided Polytechnics will be awarded Merit Scholarship @ Rs. 500/- per month which will be valid for one semester.
3(i) The grant of scholarship will depend upon the satisfactory progress and conduct of the students. If it is observed by the Principal of the Polytechnic at any time, that a scholar has by reasons of his/her own act or default has failed to make satisfactory progress or has been guilty of misconduct such as resorting to or participation in strike, irregular in attendance etc. etc., the Principal may either cancel the scholarship or stop or withheld further payment for such period as the Principal may think fit.
3(ii) If a student is found to have obtained a scholarship by false statements, his/her scholarship will also be cancelled forthwith and the amount of the scholarship paid shall be recovered, and the student concerned will be debarred for scholarship under any scheme after such enquiries as the Principal of the Institute consider proper. In all those matters, the decision of the Principal will be final and binding. An appeal against such orders can, however, be preferred within one month to the Director, Technical Education,Haryana..
Note: No scholar can hold, at a time more than one scholarship. In case he/she is awarded more than one scholarship, he/she shall have option to accept any one of them. A single cash prise will not be regarded as financial assistance for this purpose and scholarship holder may be permitted to receive such a prize.
3(iii) The scholarship shall lapse if the scholar dies or if he ceases to attend the institution at which the scholarship was awarded or ceases to study the course for which it was granted.
LEAVES
3(iv):(a ) Leave of absence upto 15 days in a year for purposes other than illness may be granted by the Principal without loss of scholarship. In exceptional cases, however, the Principal of the institute may at his discretion grant leave of absence upto 30 days in a year without loss of scholarship.
(b) Leave of absence on account of illness upto 2 months in a year may be granted by the Principal of the institution without loss of scholarship on production of a certificate from a Registered Medical Officer.
(c) If a scholar remains absent from the institution without leave for more than 15 days at a time, he will forfeit the scholarship.
4. A certificate in the following form, signed by the Principal or Drawing and Disbursing Officer authorized by him shall be recorded on all bills of scholarship:-
(d) “ I hereby certify that the scholar on whose account the above amount has been drawn has been regular in attendance and have confirmed to the rules under which the scholarship is tenable.”
5. Any scholarship which falls vacant due to one reason or another, will be awarded to the next eligible candidates.
6. In the event of any doubt, existing out of the interpretation of the rules, the decision of the Principal shall be final. Appeal against the orders of the Principal regarding stoppage of scholarship, shall be lie with the Director, Technical Education,Haryana Chandigarh.
7. In case, the candidates having equal marks, the poorest shall get precedence over the other.
8. Stamped Receipts should be obtained from the student at the time of making the payment.
9. The applications by the eligible candidates in the form at(Appendix ‘A’) shall be submitted to the Principal of the concerned Polytechnic within 15 days of the issue of notice by the Principal concerned. The applications for the grant of merit scholarship will be accompanied by the following documents:-
i) The detailed marks certificate of concerned examination
ii) Affidavit )Appendix ‘B’)
iii) Performa(Appendix ‘C’)
The Principal of each Polytechnic shall constitute a committee for the award of the scholarships consisting of following:-
1) Principal Chairman
2) One Head of Department Member
3) One Lecturer Member
4) Dy.Spdt. Member
PART-II MERIT SCHOLARSHIP
II The object of merit scholarship is to give financial help to meritorious student provided they keep up progress in studies and is subject to the conditions laid down in part ‘ A’ above.
12. The value of scholarship is Rs. 500/- per month and is valid for one semester. The renewal of scholarship shall be sanctioned by the Principal every semester as per the scholar’s conduct, attendance, examination record (secures atleast 50% marks in the semester’s examination)
13. The students who satisfy the following conditions in regard to merit would be eligible for the award of the scholarship:- CONDITIONS WITH REGARD TO MERIT
As regards the merit, only those students who have passed the qualifying examination in one attempt, and have secured at least 50% marks are eligible.
Those who become eligible on the basis of the above conditions in regard to merit would be considered for merit scholarship and the merit list shall be drawn for the award of scholarship as indicated below:-
In the case of first semester students, on the basis of admission merit and in the subsequent semesters, on the basis of the result of previous semester. In case where two candidates are having equal marks, weightage will be given to the candidate who secured maximum marks in the proceeding semester and in case of 1st semester, the basis will be the last qualifying examination.

Broad Design Guidelines for energy efficient buildings in Haryana

Recommendations
• Follow National Building Codes for illumination standards.
• Use Energy Conservation Building Codes for Lighting Power Density
Standards.
• Use CFL lights in place of conventional bulbs.
• Use T-5 tubelights (28 W) in place of T8/T12 tubelights (40W -52 W).
• Use fixtures with batwing louvers for glare control.
• Use electronic ballast in place of electromagnetic ballast.
• Use sensors and dimmers for intelligent lighting.
• For campus lighting, use smart lighting systems.
Renewable Energy Technologies
Recommendations
• Use Solar Water Heating Systems if hot water is required in the building.
• Use building integrated Photovoltaics(BIPV) for low energy requirements
of the building
• For heating an d cooling of the building, Earth Air Tunnels should be
used.
• For waste water recycling, biological recycling should be used. The waste
water then can be used for watering the lawns and plants

Scholarships against higher amount collected from NRI’s institutes

As per the guidelines of Hon’ble Supreme Court of India in PA Inamdar case, a limited reservation of seats not exceeding 15% have been made available to NRIs depending on the discretion of the management subject to two conditions: First such seats should be utilized bona fide by the NRIs only and for their children or wards. Secondly, within this quota, the merit should not be given a complete go by. The amount of money, in whatever form collected from such NRIs, should be utilized for benefiting students such as from economically weaker sections of the society, whom, on well defined criteria, the educational institution may admit on subsidized payment of their fee.
2. The admissions shall have to be made strictly as per the guidelines in P.A. Inamdar case and the surplus amount collected shall have to be utilized by the colleges for benefiting students such as concession to the weaker sections of the society for which a well defined criteria has to be laid down by the institutes. A separate account indicating Source, Surplus receipts and Expenditure as above shall have to be maintained by such institutes.

HARYANA GOVERNMENT TECHNICAL EDUCATION DEPARTMENT NOTIFICATION

MEMORANDUM OF ASSOCIATION
1. (1) The name of the Society shall be Haryana State Counseling Society, Panchkula, District Panchkula.
.
(2) The registered office of the Society shall be situated at Bays 7 to 12, Sec-4, Panchkula District Panchkula in the State of Haryana.
1. In this memorandum and the rules made thereunder unless the context otherwise requires:-
(i) “State Government” means, the Government of Haryana; and
(ii) “Society” means Haryana State Counseling Society, Panchkula.
(iii) “Board” means Board of Governors of Haryana State Counseling Society Panchkula.
2. Aims and Objectives of the Society:- The State Counseling Society, Panchkula will have the following aims and objectives and shall be competent to perform these functions;
2.1 to prepare and execute detailed plans and programmes for the Society and to carry on its administration and management;
2.2 to receive grants and fees / charges / contributions to have custody of and to expand, the fund of the Society and to manage its properties;
2.3 to prepare the budget estimates of the Society for each year and to sanction expenditure within the limits of the budget as approved by the State Government;
2.4 to prescribe rules and regulations for the admission of students to the various All India Council for Technical Education approved Technical courses of study in conformity with the policy approved in this behalf by the State Government/ All India Council for Technical Education /Pharmacy Council of India/Council of Architecture / Universities of the State and other relevant apex bodies.
2.5 to prescribe rules and regulations for and to hold examinations / admissions tests and declare results, conduct counselings and to make admissions.
2.6 to recommend creation of posts in the society with the approval of Finance Department, and to make appointments thereto, by recruitment, by transfer / deputation of employees of State/ Central Govt./ autonomous bodies/ University or out sourcing the various jobs / works /experts for the efficient management of the affairs of the Society;
2.7 to conduct refresher and short-term courses, counseling and mentoring for the benefits of all students in general and rural students in particular.
2.8 To institute freeships and scholarships, awards and incentives to promote Technical Education amongst socially and financially backward students.
2.9 to co-operate and establish links with any other organization in the matter of entrance tests, counselings, admissions, training & to collect fee etc. on behalf of Society/ Technical Institutions.
2.10 to fix and demand fees / Counseling fee and other charges payable to the Society;
2.11 to acquire and hold property provided that prior approval of the State Government, wherever required, is obtained for the acquisition of moveable/ immovable property;
2.12 to deal with any property belonging to or vested in the Society in such manner as the Society may deem fit for the advancement of its objective, provided that no immovable property of the Society shall
be disposed off, in any manner whatsoever, without the prior approval of the State Government;
2.13 to deposit the money credited to the fund of the Society with such banks, or to invest the same in such manners, as the Society may deem fit;
2.14 to meet, out of the fund of the Society, the expenses incurred by the Society in the exercise of its powers and the performance of its functions and in the functioning of the society;
2.15 to prepare and maintain accounts and other relevant records and an annual statement of accounts including the balance sheet of the Society in such form as may be prescribed by the State Government;
2.16 to consider and pass such resolutions on the annual report, the accounts and the financial estimates of the Society.
2.17 to forward annually to the State Government the accounts of the Society as certified by an auditor/ Chartered Accountant engaged/ appointed by the Society;
2.18 to make contracts and enter into agreements;
2.19 To regulate the retirements, training, promotion, demotion and discharge of employees, if any, under the rules and byelaws of the Society;
2.20 To save and defend all legal proceedings on behalf of Govt. / Technical Education Department / related institutes / Affiliating Universities/ related agencies and the society;
2.21 To appoint committees for the disposal of any business of the Society or for tendering advice in any matter pertaining thereto;
2.22 to delegate, to such extent as it may deem necessary, any of its powers to any member / staff of the Society or to any committees of the Society;
2.23 to add, to amend, vary or rescind to time, with the prior approval of the State Government, the rules or the regulation of, and for any purposes connected with the management and administration of the affairs of the Society and admission related matter and for the furtherance of the objects of the Society;
2.24 to make, adopt, amend, vary or rescind, from time to time byelaws for :- (a) the conduct of the business of the Society and the committees appointed by it; and (b) the co-option of members to the Society; and
2.25 to perform such other functions and to carry out such other duties as may, from time to time, be assigned to it by the State Government.
3. The constitution of Society shall be as under:-
1.
Financial Commissioner & Principal Secy., Technical Education Deptt., Haryana
Chairman
2.
Nominees of Universities:-
1. Nominee of Kurukshetra University, Kurukshetra
2. Nominee of MDU, Rohtak,
3. Nominee of GJU of Science & Technology, Hisar
4. Nominee of CCS HAU, Hissar
5. Nominee of CDLU, Sirsa
6. Nominee of DBCR University of Science & Tech., Murthal
Members
3
Representatives of Self Financed Institutions (2 Nos) (To be nominated by Director, Technical Education Haryana)
Members
4.
Director, Technical Education Haryana
Member-Secretary
2
4. Terms & Conditions of Society
4.1 The Society will be self sustaining and shall meet its expenses through counseling fee / examination fee etc.
4.2 Will draw experts on payment of honorarium / remuneration / TA/ DA, etc.
4.3 Some of the faculty members will be drawn from the institutions for short duration.
4.4 Supporting staff will be hired on contract basis / out sourced.
4.5 Society will function regularly and will take care of all legal allied issues.
4.6 Will prepare / print Information Brochure through various committees.
4.7 It will conduct Entrance Test, if any, for making admissions / counseling.
4.8 Will conduct counseling for various admissions.
4.9 Will undertake the research exercise on the process of admissions and will take remedial steps for improvement in the system.
4.10 Will carry the detailed statistical analysis of the applicants and the admitted students.
4.11 Will arrange counseling / orientation programmes for attracting the students from rural / techno-economical undeveloped Societies to seek admissions in emerging area / technology in the well performing institutions in Diploma/ UG/PG level programmes.
4.12 Any other related matters / Jobs recommended by Members Secretary with the approval of Chairman through any expert / committee.
4.13 The income and property of the Society shall be applied solely towards the promotion of the objects of the society as set forth in the memorandum of association and no portion thereof shall be paid or transferred directly or indirectly, to the members of the Society.
4.14 No member of the Governing Body of the Society, shall be appointed to any salaried office of the Society, or any office of the Society, paid by fees, and no remuneration of Association and no portion thereon shall be paid or transferred directly or indirectly, to the members of the Society.
4.15 In case of any dispute State Govt. shall be the custodian of all the moveable & immoveable property of the Haryana State Counseling Society, Panchkula.
4.16 Society shall take approval from Finance Department for the sanction of posts of the society giving justification thereof.
4.17 The Registration No, Office Address including list of members with their complete residential address shall be provided by the Society.
4.18 In case of suspicion, State Govt. can institute enquiry committee against the Haryana State Counseling Society, Panchkula.
3. A copy of the rules of the Society certified to be a correct copy by three members of the Society, is filed alongwith this memorandum of association.
4. We, the following persons whose names and addresses are given below, having associated ourselves for the purpose described in this memorandum of association do hereby subscribe our names to this memorandum of association and set out several and respective hands hereunder and form ourselves into a Society under the Societies Registration Act, 1860 (Act 21 of 1860). This day of 8.3.2007.
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Conditions:
i) The income and property of the Society shall be applied solely towards the promotion of the objects of the Society as set forth in the Memorandum of Association and no portion thereof shall be paid or transferred directly or indirectly to the members of the Society.
ii) No member of the Society shall be appointed to any salaried office of the Society, or any office of the Society paid by fees, that no remuneration shall be given by the Society to any member except re-payment of out of pocket expenses and interest on money lent or rent for promises to the Society.
iii) The Society by its constitution is required to apply its profit if any, or other income is promoting its objects.
iv) If upon the winding up or dissolution of the Society there remains after satisfaction of all its debts and liabilities any property whatsoever, the same shall not be paid to or distributed among the members of the Society but shall be given or transferred to some other institution having objects similar to the objects of the society to be determined by the members of the Society at or before the time of dissolution.
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Haryana State Counseling Society, Panchkula
RULES
1. The registered office of the Society shall be situated in Bays No 7 to 12, Sector 4, Panchkula, District Panchkula.
2. The Society shall keep a roll of members and every member of the Society shall sign, the roll and state therein his or her rank of occupation and address. No member shall be entitled to exercise rights and privileges of a member unless he or she has signed the roll as aforesaid.
3. If a member of the Society changes his address, he/she may notify to the secretary his/her new address, but if he/she fails to notify such new address, his/her address as recorded in the roll of the member shall be deemed to be his/her address.
4. The general superintendence, direction and control of the affairs of the Society and of its income shall be vested in the governing body of the Society which shall be called the Board of Governors, State counseling society, Panchkula hereinafter referred to as the Board.
5. The Board of Governor shall comprise the following members:-
•
Commissioner and Secretary to
Government, Haryana, Technical Education Department, Chandigarh
Chairman
•
Director, Technical Education Department, Haryana, Chandigarh
Vice
Chairman
•
Nominee of Finance Department Haryana, Chandigarh
Member
•
Representative of the All India Council for Technical
Education, New Delhi (to be appointed by All India Council for Technical Education, New Delhi)
Member
•
One member each from all the Universities of the State.
Member
•
Representatives of Self Financed Institutions(2 Nos) (To be nominated by Director, Technical Education Haryana)
Member
•
Additional Director, Technical Education, Department, Haryana, Chandigarh.
Member-
Secretary
6. Vacancies:- Vacancies in the Board of Governors, from time to time shall be filled, on the recommendation of the authority which shall appoint/ nominate the member whose place falls vacant for the remaining term of the Board.
7. Proceedings not invalidated by vacancies:- No action or proceedings of the Board of Governors shall be invalidated merely by reasons of the existence of the vacancy among its members, provided the quorum is complete.
8. Powers and functions of the Board of Governors:- The powers and functions of the Board of Governors shall be as under:-
8.1 To prepare and execute detailed plans and programmes for the Entrance Test / Counseling/ Admissions to AICTE approved Technical Courses or other courses as the BOG/ Government may consider appropriate.
8.2 To receive, to have custody and expend funds of the Society and to manage the properties of the Society.
8.3 To prepare budget estimate for each year and to sanction expenditure within the limits of the budget as approved by the State Government.
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8.4 To prescribe rules and regulations for the admission to be made on merit in accordance with the criterion prescribed by the State Government and other competent authorities.
8.5 To appoint, suspend, reprimand, dismiss or take such other disciplinary measures as may be necessary in respect of employees of the Society.
8.6 To sue and defend all legal proceedings on behalf of the Society.
8.7 To co-operate with other Govt. / Private/ Public Sector organizations including industries in the matter of admissions.
8.8 To enter into arrangements, constitution and agreement for and on behalf of the Society, within the scope of the constitution of the Society.
8.9 To appoint committee or committees for disposal of any business of the Society
8.10 To delegate such of its powers as may be necessary to any officers of the society for the administration of the affairs of the Society.
8.11 To prepare and adopt annual report, annual accounts and other resolutions relating to financial matter of the Society.
8.12 To make byelaws for the regulations of and for the purpose connected with the administration and management of the Society and for the furtherance of its objectives within the scope of constitution.
8.13 To provide provident fund/ common fund/ pension scheme and such other funds, if any, for the benefit of the employees of the society as it may deem necessary according to the guidelines of the State Government.
8.14 To fix admission, Counseling participation fees, cost of Admission Brochure etc. and other charges as may be prescribed by the State Government.
9. Quorum:-
9.1 50% members of the Board, including the Chairman, shall constitute the quorum of any meeting. However, no quorum would be required for an adjourned meeting summoned after due notice.
The Board of Governors shall meet at least once in a year.
9.2 Not less than fifteen day’s notice shall be given for every meeting of the Board and in case of a special meeting, the Chairman may reduce the period of notice to seven days. A copy of the proceedings of every meeting shall be sent to the members. All proceedings of the meetings of the Board and committee shall be recorded in the minutes book and signed by the secretary and the Chairman.
9.3 The decision of the Board shall be determined by a majority vote. In case of tie, the Chairman of the meeting shall have the right to exercise a casting vote.
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9.4 Every meeting of the Board shall be presided over by the Chairman and in his absence by the Vice-Chairman and in his absence by an officiating Chairman chosen by the members present from amongst themselves.
10. Any resolution which may be necessary for the Board to adopt, could be passed by circulation among all its members and any such resolution so circulated and approved by a majority of members shall be effectual and binding, provided atleast 50% members of the Board have recorded their views in favour of the resolution.
11. The following circumstances shall cause a vacancy in the Board of Governors:-
i. Death of a member
ii. Immigration from India.
iii. Insanity
iv. Resignation of the member
v. Conviction of an offence involving moral turpitude.
vi. Continued absence without satisfactory reasons from three consecutive meetings.
vii. Insolvency.
viii. With drawl of deputation of central/ state/ autonomous employees
ix. Transfer of central/ state/ autonomous employees.
11.1 Where a member of the Society or the Board becomes such member by reason of the office he holds, his membership shall terminate when he ceases to hold that office.
11.2 A member of the Society or the Board representing the Central Government shall continue to be such member during the pleasure of the State Government.
11.3 A member of the Society or the Board representing a Department of the State Government shall continue to be such member during the pleasure of the State Government.
11.4 The term of the office of the Board of Governors shall be three years beginning with date of the first meeting of the first Board of Governors. The Board of Governors shall be reconstituted every three years to be counted with reference to the date of the first meeting of the first Board of Governors. Every member of the Society or of the Board except of office bearers, shall cease to be such member at the expiry of five years but shall be eligible for re-appointment or re-nomination, as the case may be. The office bearers shall continue in their respective offices until the first meeting of the new Board.
12. The office bearers of the Board of Governors
shall be :-
1. Chairman
2. Vice Chairman
3. Member-Secretary.
13. A member, other than an ex-officio member, or a member representing the Central or the State Government may resign the office by a letter addressed to the chairman and such resignation shall take effect from the date it is accepted by the chairman.
14. The Chairman:-
i. The chairman shall exercise responsibilities, rights, duties and obligations normally associated with the office.
ii. He shall preside over at the meetings of the Board of Governors, take votes, declare results of the voting and 7
generally supervise and Conduct of the Business of the meeting. The decision of the chairman in question relating to the Conduct of the Business at any meeting shall be final.
iii. He shall perform such functions and duties as may from time to time, be entrusted to him by the State Government/ Board of Governors.
15. Vice-Chairman and Member Secretary:-
The Vice-Chairman shall act as Chairman when the chairman is out of station or otherwise engaged and shall carry out such other functions and duties as may from time to time be entrusted to him by the chairman or Board of Governors.
16. The Member-Secretary of the Society:-
16.1 The Member-Secretary of the Society shall be Chief Executive Officer of the Society and shall be responsible for the proper administration of the Society.
16.2 The Member-Secretary of the Society shall have such other powers and perform such other duties as may be delegated or assigned to him/ her by the Board or as laid down in the byelaws.
16.3 The Member-Secretary shall be the chief academic and executive officer of the Society and shall be responsible for the proper administration thereof and for the imparting of instruction and maintenance of discipline therein.
16.4 The Member-Secretary shall have such other powers and perform such other functions as may be delegated or assigned to him by the Society.
16.5 The Member-Secretary shall have such other powers and perform such other functions as may be delegated or assigned to time by the Society.
16.6 The Member-Secretary may delegate any of his powers to any of his subordinates with the approval of the Society.
16.7 The Member-Secretary shall act as the secretary of the society and its Committees.
17. The Board of Governors shall appoint the employees/ on deputation basis from central / State Govt. /Semi Govt. / Autonomous Bodies of the Society with the approval of the State Government.
17.1 The members of the Society shall not be entitled to any remuneration from out of the funds of the Society but non-official members of the Society or any Committee thereof shall be paid by the Society such traveling and daily allowance as may be provided for in the byelaws to be made in this behalf, in respect of any journey undertaken by them for attending the meetings of the Society or the Committee or in connection with any other business of the Society or the committee, as the case may be. The official members, who are employees of the Central or the State Government shall, however, initially receive traveling and daily allowance from the same source from which they draw their salaries at rates admissible to them, according to their respective Government rules, but the entire expenditure on Traveling Allowance and Daily Allowance shall be reimbursed from funds of the Society to the Central or State Government.
17.2.1 Within six months after the close of every year, the Society shall submit to the State Government a report on the working of the Society, and the Polytechnic during such year.
17.2.2 The Society shall, by such date as the State Government may fix in this behalf, submit to the State Government the budget estimated for the next year, as statement showing the income and expenditure
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of the Society during the preceding year and audited accounts thereof and such other returns as the State Government may require.
17.3.1 For the purpose of Societies Registration Act, 1860 (21 of 1860), the Member Secretary of the Society shall be authorized and is hereby authorized to take action as required by the said sections.
17.3.2 For the purpose of section 6 of the said Act, the person in whose name the society may sue or be sued shall be the Member Secretary of the Society.
17.4.1 All contracts for and on behalf of the Society, as the case may be, shall be executed in the name of the Society. The Member Secretary of the Society, shall execute all contracts/ agreements after being approved by Chairman of Society, as the case may be.
17.4.2 The Member Secretary of the Society shall execute for and on behalf of the Society and contract/ agreement required to be executed between the Society and the third party.
17.5 When passing a resolution for the dissolution of the Society under the Societies Registration Act, 1860 (21 of 1860), it shall be competent to the Society, if so directed by the State Government under rule 19 of these; rules or with the consent of the State Government, to resolve likewise that all the assets of the Society shall vest in the State Government and all the liabilities of the Society shall, to the extent of the assets so vested be the liabilities of the State Government.
17.6.1 Subject to the prior approval of the State Government and further subject to the provision of the Societies Registration Act, 1860 (21 of 1860), the Society may alter, extend or abridge any of these rules or any procedure laid down thereby.
17.6.2 Such alteration, extension or abridgment may, as aforesaid, be made by means of a resolution passed by a majority of two-third of the members present at a special meeting of the Society convened for the purpose after giving due notice of such resolution to the members of the Society.
18. Traveling Allowance and Daily Allowance to the member of Board/ Committees:-
Non-official members of the Board of Governors and of any committees, shall be entitled to such traveling and daily allowances in respect of their journey undertaken to attend meetings of the Board/ committee or consultants as per rules as prevalent and as may amended by the State Government/ Society from time to time.
19. Operation of Accounts:-
19.1 Haryana State Counseling Society, Panchkula shall maintain the accounts of receipts and expenditures separately.
19.2 Haryana State Counseling Society, Panchkula shall get its accounts audited every year from the Registrar Co-operative Societies Haryana.
19.3 Haryana State Counseling Society, Panchkula shall meet out its expenses from its own sources.
19.4 The society shall open a joint account in nationalized bank in the name of society
19.5 The society shall cause true accounts to be kept of all financial transactions and of all sums of moneys received and expended by
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the Board of Governors, maintain records of the receipts and expenses relating to such matters and of the assets, credit and liabilities of the Board, provided that the accounts of the Society shall be kept separately and exclusively.
a. The Society shall open an account and deposit the funds except such sums as may be required for current expenses, in any Scheduled Bank.
b. The funds shall be utilized solely for the purpose for which these are sanctioned within the prescribed period.
c. The Member Secretary of the Society or his authorized representative shall retain only such amounts in his hands as may be required for current expenses by way of permanent advance that may be prescribed from time to time by the Board of Governors.
d. No withdrawal out of the funds of the Society shall be made except on cheques to be signed by two signatories as nominated by the Board from time to time.
e. The accounts of the Society shall be open to inspection and checks be the representative(s) of the State Government or Government of India in respect of centrally sponsored schemes.
f. Within six months after the close of financial year the Member Secretary of the Society shall submit to the State Government the audited accounts of income and expenditure on the proforma prescribed by the State Government every year.
g. The Member Secretary of the Society shall submit the utilization certificate on the proforma prescribed by the State Government in respect of non-recurring grants immediately after the utilization of the grant to the Technical Education Commissioner, Haryana.
h. The Member Secretary of the Society shall prepare and submit the budget estimates to State Government for every financial year by such date as the State Government may fix in this behalf.
i. The charted accountants shall be appointed by the Board of Governors.
20. Appointments of Administrative Officers/ Registrar and Staff:-
The appointment of administrative officers/ Registrar as the case may be and other staff shall be done by the Board of Governors.
However, keeping in view of the exigency of the services, Board of Governors may relax the above provisions and authorize the Society to invite applications and make selections by constituting Selection Committee.
21. For the purpose of section 6 of the Societies Registration Act, 1860 (21 of 1860), the person in whose name the Society may sue or be sued shall be the member-secretary of the Society or any authorized representative of the Member secretary of the Society.
22. Contracts:- All contracts for and on behalf of the Society shall be expressed to be made in the name of Society, as the case may be, and shall be executed by such person or persons as is/are nominated by the Board of Governors.
No contract for the sale, purchase or supply of any goods or material shall be made or financial agreement entered into for and on behalf of the Society with any member of Society or the Board of Governors, or his relative or a firm of which such members or relatives is a partner or share holder or any other partner in such a firm or a private company of which the member is a member or Principal without declaration of interest.
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23. Notwithstanding anything contained herein, the Board of Governors may with the approval of the State Government effect any amendment to the above constitution and rules.
24. Notwithstanding anything to the contrary contained in any other rules all previous action taken be the Board of Governors and the State Government shall be deemed to have been taken by the Board/ State Government under these rules.
The Society by its constitution will apply its profits, if any, or other income in promoting its objects, If upon the winding up or dissolution of the Society there remains after satisfaction of all its debts and liabilities and property whatsoever, the same shall not be paid to or distributed among the members of the Society, but shall be given or transferred to the State Government or some other institution of the State Government having objects similar to the objects of the Society to be determined by the members of the Society at or before the time of dissolution.
Dated : Financial Commissioner & Principal Secretary
to Govt. Haryana, Technical Education Department
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